10 Best practices for tracking time and attendance
|If we look around in the organizations, they were messed up in the past. Keeping the track of all the data, saving it and then ensuring it is delivered to all the stakeholders. It sounded like a headache until the cloud solution like SaaS and SAP took over and the whole dynamics of the business changed for good. The main problem or challenge for many companies was to manage attendance and tracking time.
Many bigger level companies provided online data storing solutions and it includes services from Google, Microsoft and many others. However, things are still shifting and helping people to Cloud-based time and attendance systems within the organization. Now, the same companies like Microsoft are offering the best ERP and CRM systems for all the attendance or tracking time solutions.
How can you make your employee use the software?
1. Set up the example
Time and attendance systems in Australia are improving because of automation. But the most important thing over here is that managers and boss need to set the example. There is no way to convince your employees to be on time and leave on time and mark the attendance if you are breaching all the rules. You can use biometric attendance systems to implement the clock in and out a system for your employees. Moreover, ask for reasons if they are late more often. So, start implementing it from yourself and let them follow.
2. Provide training
Training is the other way that you can make sure your employees are following the schedule. Train them about the software you are using and make sure that they are capable of doing it with proper attention. Let them know about every single aspect of your system. Make them understand, so they will use it properly.
3. Limit overtime
Dismiss the culture of overtime. Having an automated system doesn’t mean that employees can just complete the hours. Make them understand their personal needs as well. Because that would be the only reason for them coming and leaving on time. And they will focus on work rather than budding up and later completing tasks on overtime.
4. Implement strategies accordingly
Strategies are your responsibility. Set up some percentages, bonuses, rewards, and anything that will ensure the interest of employees in following the system and acting according to it.
5. Use HR and Payroll systems
HR and payroll systems will help you trace the hourly and salaries. You can calculate them without going to the manual sheets and counting the number of hours. The manual system takes too much time and the productivity of the company falls. The employee attendance tracker system will keep the hold of all the tracks that you require.
6. Be clear about the company vision
Know the vision of your company and let them understand and they will work with the same passion of yours. Give them the drive that they are looking in life.
7. Have everyone on the same schedule
Get everyone on the same schedule by not allowing any late comings as a condition of completing hours later or anything else. They will just spoil the environment and discipline of the company.
8. Avoid the culture of multitasking
Multitasking is great, but people performing their job with focus will increase the efficiency and productivity automatically. So, avoid it at all.
9. Employees must understand the time tracking
Train your employees and help them break down the system and understand its working properly.
10. Make it automated
Let the Time attendance management system as automated as you can. The more it will ensure efficiency within the organization.
Microsoft dynamics 365 time and attendance system are making it easy for companies to keep track of all the time and payrolls of their employees. DHRP is providing the cloud attendance machine to improve the system and ensure productivity too. So, get in touch and start your digital transformation today.